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January 15, 2012 Church Conference Minutes Moderator J. P. Kirksey called the Conference to order at 12:12 p.m. the minutes of the December 11 Conference and December 18 Called conference were approved as printed. Treasurer Jimmie Felps presented the Financial Report for the month of December, noting that a few figures would be subject to change but would not significantly alter the Report. December income totaled $61,830.69 and expenses $65,252.62, a deficit of $3,421.93. The Budget for 2011 was $832,581.00 and income was about $90,000 less. Expenditures exceeded income for 2011 by $19,484.37. Designated Funds at the end of the year total $73, 045.79. Mr. Felps moved the Report be accepted and his motion was seconded and approved. Deacon Bill Gandy remarked this is the second year we have had expenditures exceed income and our Reserve Fund will be depleted in time. He felt prayer was needed in this regard. There were no Committee or Staff reports. Closing prayer was voiced by Mr. Malcolm Harper. Respectfully submitted, Judy Kirksey, Church Clerk
December 18, 2011 Called Church Conference Minutes Moderator J. P. Kirksey called the Conference to order at 9:15 am at the conclusion of the Early Worship Service. Moderator Kirksey stated that the sole purpose of the Conference was to hear a report from the Finance Committee regarding the 2012 Operating Budget and to take appropriate action on the report. Moderator Kirksey further advised that the Conference would be continued to the Late Worship Service and that the actions of members at both Services would determine the outcome of any vote resulting from the report from the Finance Committee. Moderator Kirksey stated that members present for both Worship Services would constitute a quorum so that business could be conducted. Moderator Kirksey then called Finance Chair Bill Gandy forward to present the report. Bill Gandy reported that the proposed 2012 Operating Budget had been distributed to members of the congregation for the past two Sundays and was presented at the regular Church Conference on Sunday evening, December 11, 2011. He made a motion that the proposed budget be adopted; Drue Kilburn seconded the motion. Moderator Kirksey acknowledged the motion and second and opened floor for discussion. With no direct questions from the floor, Chairman Gandy gave an overview of the proposed budget. He stated that the proposed budget was less that the 2011 budget primarily due to two expense items: 1) Reorganization of the office staff, and 2) elimination of a full-time Minister of Music. With no further discussion, the members present voted in favor of the motion. Moderator Kirksey recessed the Conference until the Late Worship Service. Moderator Kirksey reconvened the Conference at 10:55 am. And announced that the Called Church Conference was convened at the conclusion of the Early Worship Service at which time a report was presented by the Finance Committee and that a motion made, seconded, and acted upon by the members present at the Early Worship Service. He further stated that the Conference was recessed until now to allow members present at the Late Worship Service to be allowed to hear and act on the motion. Moderator Kirksey then called Finance Committee Bill Gandy forward to review the report and the motion. Bill Gandy reviewed the pertinent points that were presented at the Early Worship Service. Moderator Kirksey opened the floor for discussion directed to the motion. With no questions or further discussion, the members present voted in favor of the motion. Moderator Kirksey declared the motion approved and adjourned the meeting. Respectfully submitted, Judy Kirksey Judy Kirksey, Church Clerk
December 11, 2011 Church Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the October 16, 2011 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for the months of October and November. October was a five Sunday month, ending with $5,272.92 in the black and Designated Funds totaling $61,529.05. November ended $533.88 in the black and Designated Funds totaled $72,066.04, of which $22,094.08 was from the Thanksgiving Offering. Budget income for November was $60,772.50, which included the remainder of a refund from the City of Austin, $2315.28, and sale of the lift, $2,500.00. Mr. Felps moved that the Reports be approved as presented and his motion was seconded and approved. Deacon Chair Bill Gandy presented the Proposed Budget for 2012, with the 2011 Budget for comparison purposes. The Proposed Budget is $820,765.00, $12,000 less than the 2011 Budget. Mrs. Brenda Kilburn of the Personnel Committee presented proposed changes to Article II, Personnel Policies, of the By-Laws concerning vacation and sick leave policies for the ministerial staff. The policies were not previously defined and are vague in the Constitution and By-Laws. A second proposed change is to Article IX, Church Committees, to change the names of Committee #1, Benevolence to Bereavement and #18, Salt and Light to LIFE. The proposals have been thoroughly reviewed and as written are included with the original copy of these Minutes. The Church Clerk presented requests for Charles and Neva Richardson to Parkway Baptist, McKinney and Britt Protasowiki McCullough to First Baptist, Burleson. A motion was made, seconded and approved to grant their letters. Closing Prayer was voiced by Deacon Doyne Bailey. Respectfully submitted,
October 16, 2011 Church Conference Minutes
In the absence of Treasurer Jimmie Felps, the September 2011 Financial Report was presented by Asst. Treasurer Drue Kilburn. Income is down for the past couple of weeks leaving us with expenses in excess of income for the month. Deacon Bill Gandy reported that income so far for the month of October is considerably improved over the previous few months. Motion to accept by Bart Selman, second by Bart Swope. Motion carried. Reports: Deacon Bill Gandy reported that the project approved last month to purchase and install two new LCD projectors and new CFL bulbs in the overhead lighting system was completed on October 7 & 8, 2011 (approximately 12 hours each day). Workers included Steve Helm, Billy Gandy, Doyne Bailey, Bill Gandy, D. H. Shultz, Darryl Knight, and J. P. Kirksey. The two new projectors were installed in the front of the Sanctuary with noticeably improved images on the screens. The one remaining good projector was relocated to the rear of the Sanctuary. Cost of the new projectors was approximately $8,600. Cost of the bulbs was approximately $4,200 plus $500 for the required lift to reach the light fixtures and the projectors. Thanks to D. H. Shultz and his negotiations with Pedernales Electric Cooperative, we will receive a rebate of the total cost of the bulbs. The new CFL bulbs have at least two advantages for us: 1. The bulbs will provide much greater illumination at a significantly less operating cost per bulb and, 2. The bulbs produce less heat which will result in substantially reduced HVAC expense. Minister of Discipleship John Berryhill reported that, with the exception of last weekend when it rained, attendance in Sunday School and Worship Services has been improving. On motion by Deacon Bart Swope and second by Deacon Bill Gandy, a request for the letters of Leo and Linda Guerra to Bannockburn Baptist Church was approved There being no further business, the Conference concluded with prayer voiced by Deacon Bill Gandy. Minutes recorded by Brenda Kilburn on behalf of Church Clerk, Judy Kirksey. Reviewed and respectfully submitted, Judy Kirksey Church Clerk
August 28, 2011 Church Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the May 15 regular monthly Conference and the July 17 Called Conference were approved as printed. (The Minutes are posted on the website in advance of the Conference and print copies are available the morning of the Conference as well as at the Conference.) Treasurer Jimmie Felps presented the Financial Reports for the months of May, June and July. Expenses year-to-date exceeded income by $34.48 at the end of July. Mr. Felps noted that Staff salaries for June appeared in the expenses for July, increasing the expenses for that month. (This had no bearing on the year-to-date figure.) Due to the illness of Nominating Committee Chair Katherine Wren, Bill Lee presented the proposed slate of Committee members and program directors. There was one correction to the printed list circulated with the Minutes: removing Bart Swope from the Finance Committee. Mr. Lee moved those nominated be elected to begin service for the church year September 1, 2011 through August 31, 2012. The motion was seconded and approved. (A copy of that list is attached to the original copy of these Minutes.) Mr. Kirksey thanked the members of the Nominating Committee for their work: Mrs. Wren, Kris Beavers, Aline Host, Mr. Lee, Margaret Selman and Alicia Thomason. The Church Clerk presented requests for the letters of Tommy and Kimberley Conner to McQueeny Baptist Church, McQueeney, TX, Kyle and Jenny Childress to Bannockburn Baptist Church, Austin, and James and Becky Reynolds to Hays Hills Baptist Church, Buda. A motion was made, seconded and approved to grant the letters. There being no further business, the meeting adjourned, followed immediately by the Ordination of Mr. Doyne Bailey and Mr. Darrell Gelber to the Deacon Ministry. Respectfully submitted, Judy Kirksey
Called Church Conference, July 17, 2011 Manchaca Baptist Church During the 8:30 a.m. Worship Service, it was announced that a called Conference would occur during the 10:45 a.m. Worship Service for the sole purposes of electing a Nominating Committee and voting on a Deacon recommendation. In the absence of Moderator J. P. Kirksey, Pastor Craig Taylor called the Conference to order. On behalf of the Deacon Body, Bill Lee made a motion the following be elected to the Nominating Committee: Chair Katherine Wren and members Kris Beavers, Aline Host, Bill Lee, Margaret Selman, and Alicia Thomason. The motion was seconded and approved. Again on behalf of the Deacon Body, Mr. Lee made a motion that Mr. Doyne Bailey be ordained a Deacon, having been interviewed and recommended with confidence by a committee of Deacons. The motion was seconded and approved. The purposes of the Called Conference being accomplished, the Conference was adjourned by Pastor Taylor Respectfully submitted and prepared from notes by Katherine Wren in my absence, Judy Kirksey
Church Conference, May 15, 2011 Moderator J.P. Kirksey called the Conference to order. The Minutes of the March 20 Conference and the Called Conference of May 1, 2011, sole purpose being to call Tyler Gatewood as Student Minister, were approved as printed. Copies of the Minutes are available on the church website and, with the Financial Reports, on Sunday mornings at each entrance the day of the Conference. Treasurer Jimmie Felps presented the Church Financial Reports for March and April. March expenditures exceeded income by $3,686.70, and designated funds totaled $66,858.16. The April report reflected the sale of a lift for $2,500, and expenditures exceeded income by $7,534.82. Through the month of April, expenditures have exceeded income by a total of $8,459.46. Designated funds total $60,003.54. Mr. Felps moved both reports be approved as printed. The motion was seconded and approved. Deacon Chair Bill Lee moved that Darrell Gelber be ordained as a Deacon. The motion was seconded. Mr. Gelber has been interviewed by their selection committee of the Deacon Body, whose approval of his nomination was unanimous. An ordination date will be set in the near future. Upon approval of Deacon Lee’s motion, Moderator Kirksey asked Mr. Gelber to stand and be recognized, and those attending the Conference. responded with applause. Pastor Craig reported on new Student Minister Tyler Gatewood will join us the first Sunday in June and the second week, accompany our young people to Journey Youth Camp at Highland Lakes. Our summer schedule is busy for everyone: Youth Camp June 13-17, RA/GA/Children’s Camp at Highland Lakes July 14-16, Vacation Bible School July 18-22, Rio Grande Valley Mission Trip July 24-29, Preteen Camp July 24-27 at Pineywoods, and the Youth beach trip Aug. 9-11 to Corpus Christi. Mrs. Rosemary Wilson commented on the church attendance. The numbers are included in the statistical report in each Messenger, published and posted to the website on alternate Tuesdays. The Extended Care, Nursery and Children’s Church attendance are included with the totals of those in attendance at both the 8:30 and 10:45 a.m. Worship Service count for each Sunday. She complimented the Pastor on an excellent tithing sermon that morning. Mr. Drue Kilburn voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk
Called Church Conference, May 1, 2011 Immediately following the offering in the one service this morning at 10:45, Moderator J. P. Kirksey called the Conference to order and declared a quorum present. He stated the sole purpose of the Called Conference is to receive and act on a report from the Minister of Youth Search Committee; no other business can or will be conducted. He welcomed the visitors but reminded them that only Church Members are entitled to vote on proposed actions. Tyler and Meghan were escorted from the service. The Moderator then invited the Search Committee Chair Mike North to come to the podium and present their report. Mr. North reported the Committee was elected in early 2010 and charged with identifying the next Student (Youth) Minister for Manchaca Baptist Church. He thanked the members of the Committee who served faithfully with him: Jason Campbell, Holly Gandy, Amanda Gill and Alicia Thomason. All but Mr. Campbell were present and joined Mr. North at the podium. After much searching, deliberation, evaluation and prayer, the Committee believes God has led them to Mr. Tyler Gatewood, who spoke earlier in the service, and they unanimously recommend we extend a call to him to join Manchaca Baptist Church as Student Minister effective June 5, 2011. Moderator Kirksey acknowledged the Committee’s report and recommendation and asked the congregation for desired action. He invited a member of the congregation to come forward and make a motion. Mrs. Jennifer Helm came to the microphone and moved that we accept the Committee’s recommendation and extend a call to Tyler Gatewood to join Manchaca Baptist Church as Student Minister. There were several seconds to the motion. The Moderator called for questions or discussion. There was none and Mr. Kirksey called for a show of hands to indicate members’ favor or opposition to the motion. The motion was unanimously approved and Mr. Kirksey invited the Gatewoods to return to the service. He then recognized Tyler as the new Student Minister for Manchaca Baptist Church. The congregation responded with rousing applause. Mr. Kirksey thanked the Committee members for their service, declared their work completed and the Committee dissolved. He declared the Conference was then closed and the service returned to Pastor Taylor. Respectfully submitted, Judy Kirksey, Church Clerk
March 20, 2011 Church Clerk Minutes Moderator J.P. Kirksey called the Conference to order. The Minutes of the February 20, 2011 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Report for the month of February, both income and expenses are down, but in the black by $776.00. Designated funds total Pastor Craig reported the Youth Pastor Search Committee has a great candidate who has been here and they have been in contact back and forth. There are two to three other candidates they can pursue if this one does not work out. Most candidates are recent graduates, or about to graduate. The main candidates is receiving his Master’s, has some more work to do on-line and has been in his current position two years. Rev. Dr. Norris Smith wanted to assure our records reflect that our church ordained an African-American to the ministry, historic for a long-standing white church. On March 6, 2011, MBC licensed former Deacon Chair Donald Southall to the Gospel Ministry. Rev. Southall and his wife Beryl began Covenant Love Christian Ministries in El Campo, Texas in December, 2008. Deacon Southall was invaluable to the church staff and family during the period after Pastor Gautier’s retirement and during the transition when Dr. Taylor became our Pastor. Dr. Smith pastored through the civil rights movement and has a special connection to this era in our country’s history. Clay Cooper reported on the Youth Mission Trip to Arkansas, detailing some of the ways in which they assisted the members of First Baptist Church, Bismarck by doing a lot of yard work for the older members of the congregation. They also worked at a flooded church, cleaning both inside and outside. They also painted propane tanks and railings and cleaned dorms at a Baptist Encampment. During the week, two young people gave their lives to Christ. Both have come to activities at MBC since, and one came to church with their family today. The Church Clerk presented a request for the letters of Jo Nell and Margaret Cates to Eastridge Baptist Church, Red Oak, Texas. A motion was made and seconded to grant their letters with regret at losing them, but we are happy they have found a church home in their new location. The Conference concluded with prayer voiced by Dr. Smith. Respectfully submitted, Judy Kirksey, Church Clerk
February 20, 2011 Church Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the January Conference were approved as printed. Treasurer Jimmie Felps presented the Church Financial Reports for the months of December and January. The December Financial Report was approved except the Designated Funds, not printed on the back of the December report in a Church Clerk error, and the month had not been closed out at the January Conference. Designated Funds totaled $71,365.23 at the end of 2010. The year ended with $30,476.99 in the black. Mr. Felps moved the December Designated Funds Report be accepted as printed. The motion was seconded and approved. Pastor Craig reported on the Youth Minister search. About 70 resumes were received and he expects that number to be narrowed down to six or seven candidates. The Search Committee will meet again next week to select a few to speak with by phone. He expressed his appreciation for the Committee and requested prayer for this process . The February 6 Ministry Fair has received great feedback. It was well attended and ministry leaders had several people volunteer. The number of ministries represented within our church was almost overwhelming. Trey Shultz invited people to visit the Children’s area. New flooring will be installed on February 28. A lot of painting has been done in the halls and classrooms, and more will be done. Volunteers are welcome to contact him. Closing prayer was voiced by Pat Bailey. Respectfully submitted, Judy Kirksey, Church Clerk
January 16, 2011 Church Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the December 5, 2010 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for the months of November and December (the latter has not been closed out.) Income was down, but we are in the black for the year as of November, by $12,385.59. December’s report was better: $30,345.04 in the black for the year of 2010. On behalf of the Youth Minister Search Committee, Discipleship Minister John Berryhill reported a candidate is being pursued and feels good progress is being made. The Church Clerk presented a request for the letter of Gloria Thomason to First Baptist, Haughton, LA. A motion was made, seconded and approved to grant her letter. Mr. Berryhill reported the Spiritual Gifts and Personality Type Inventory will be presented the next two Sunday evenings to accompany the Pastor’s Vision sermon series for this year. Assistant Treasurer Drue Kilburn voiced the closing prayer. Respectfully submitted, Judy Kirksey
December 5, 2010 Church Conference Minutes Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the October Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for October. The month of November has not been closed out. Income exceeded expenses and we are in the black by $21,240.85 at the end of October. He moved the Reports be accepted as printed and the motion was seconded. Expenses listed for the Guatemala Mission Trip are related to the air fare expenses and those funds were received from those going to Guatemala. Income for November was low with the expenses exceeding income. That is typical for the month following a five-Sunday month and the last weekend before a holiday. The motion to accept the Reports was approved. Finance Committee Chair Bart Swope reported on the work the Committee has done over the last few months, and explained a budget is what is expected be expended. The proposed Budget for 2011 is $832,580.00. Mr. Swope moved the Budget be approved as printed. It does reflect the salary of a Youth Minister and part-time Music Minister when the positions are filled. The motion was seconded and approved. Pastor Taylor thanked the Finance Committee for the spirit with which they do their work and their generosity in sharing their time in preparing the budget presented this evening. It was noted the change column figures are incorrect, except for the second item. The negative figures should be positive and vice versa. 12% of our church budget is given to missions each year, based on our income. A resolution was presented to recommend Joshua Binney for admission to the Golden Gate Baptist Theological Seminary in Mill Valley, CA and to the Southern Baptist Theological Seminary in Louisville, KY. A motion was made, seconded and approved the Resolutions be adopted. Pastor Taylor spoke regarding the Youth Minister Search Committee. One candidate was brought in but has accepted another position. Another candidate is coming in before Christmas. The Committee has narrowed the large field of candidates down to four. The Church Clerk presented the requests for the letters of Melissa Allen to Hyde Park Baptist, Austin; Marsha Peters to First Baptist, Dripping Springs; and Frances Wells to Eternal Faith Baptist, Manor. A motion to grant the letters was made, seconded and approved. Deacon Chair Bill Lee voiced the closing prayer. Respectfully submitted, Judy Kirksey Church Clerk
October 24, 2010 Conference Minutes In the absence of Moderator J. P. Kirksey, Deacon Gerald Caldwell called the Conference to order. The Minutes of the September Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports and moved they be approved as printed. His motion was seconded. Budget income for September was $55,762.17 and expenses were $60,694.06, overspending by $4,931.89. September followed a five Sunday month, which usually means a little less income. The motion to accept the Reports was approved. The Finance Committee is working on the Budget for 2011, meeting again Tuesday. All requests need to be turned in immediately. It will be difficult to have the Budget approved by the January Church Conferencem although the Committee prefers this. The Church Clerk presented the request for the letters of Jeff and Leslie Collins to Lakeview Baptist Church, Belton, Texas. Pastor Craig reported the Youth Minister Search Committee is meeting this evening. They began with about 70 resumes and from that group have a short list of four, with whom they are conducting telephone interviews. The Committee is excited about all the candidates and feels the final choice will be a good one. They are meeting twice a week under the leadership of Mike North. Prayers will be appreciated to lead them to the proper choice. The Personnel Committee will have a meeting soon regarding a candidate for the position of Music Minister. Deacon Bill Gandy closed the Conference with prayer, requesting God’s blessings on the Committees as they search for the people He wants to bring to our Church. Respectfully submitted, Judy Kirksey
September 19, 2010 Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the August Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports and moved they be adopted as printed. His motion was seconded. $5,000 was expended from the designated fund Sanctuary Technology due to the FCC changes regarding wireless microphones, but a rebate of $2,000 is anticipated. The remainder of the building deposit refund from the City of Austin is being held up pending additional site work required in the area behind the building. August income was not as good as usual for a five Sunday month but income exceeded expenses by about $500. The motion to accept these Reports was approved. The Youth Minister Search Committee is meeting this evening. Just over 60 resumes have been received for consideration for the position. The Church Clerk presented a request for the letter of Kaitlyn Shirley Kim from Texas Oaks Baptist Church, Austin. A motion was made, seconded and approved to grant her letter. Deacon Carl Wren voiced the closing prayer. Respectfully submitted,
Judy Kirksey
August 22, 2010 Church Conference Minutes Minutes of the July 25, 2010 Conference were approved as printed. Treasurer Jimmie Felps presented the Church Financial Reports, reporting income of $64, 591.92 and expenses of $65,111.87, overspending by $519.95. For the year, we are in the black $15,003.52 income exceeding expenditures. Designated funds total $57,556.50. There is a balance of about $125 in the funds designated for the Water Fountains, a project undertaken by some adult S. S. classes. Mrs. Rosemary Wilson thanked the Finance Committee for their hard work and diligence in keeping a close eye on our finances. Mr. Felps moved the Financial Reports be approved. His motion was seconded and approved. Nominating Committee Chair Deacon Kam Barnes presented the Report, noting changes (Multi-Media Committee, delete Mike Mitchell; Mission Friends Leaders, delete Vicky Koonce and add Nancy Bowen and Shirley Raye) and asking people who are interested in filling any vacancy contact a member of the Committee. He reported Billy Gandy and Rhonda Montano will not rotate off the Kitchen Committee due to their invaluable knowledge of operation, maintenance, etc., of the expensive equipment in our commercial kitchen. Deacon and Finance Committee Chair Bart Swope requested that Deacon Kirksey remain on the Personnel Committee through the time of the search for the new church staff since Human Resources is his professional area of expertise. Mr. Kirksey agreed to continue serving, and Mr. Swope made a motion to that effect. It was seconded and approved. Deacon Barnes moved the Nominating Committee Report be approved as printed with the corrections and additions as made this evening. The motion was seconded and approved. On behalf of the Personnel Committee, Mrs. Pat Bailey reported they have been planning of the Minister of Discipleship to become a full-time position and with the approval of the Finance Committee, moved the position be made a full-time one at this time. Her motion was seconded and approved. She then made a motion that Rev. John Berryhill fill this position, continuing at the full-time rate of pay he has received this summer. That motion was also seconded and approved. Messengers are needed to represent MBC at the semi-annual meeting of the Austin Baptist Association at Park Hills Baptist Church on October 8. A motion was made that any church member, up to the number we are allowed, who would like to attend the meeting and serve as a Messenger should contact the Church Office for credentials. The motion was seconded and approved. Immediately following the Conference this evening, a reception will be held welcoming John Berryhill as a full-time staff member and also to recognize Mrs. Holly North, who joined the staff as Preschool Coordinator on May 1, 2010. Deacon Bill Gandy voiced the closing prayer thanking God for the church staff and the work they do and asking His blessings on the church as a whole. Respectfully submitted, Judy Kirksey, Church Clerk
July 25, 2010 Church Conference Minutes Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the May 16 Conference and July 4 Called Conference were approved as printed. They are also on the church website. Treasurer Jimmie Felps presented the May and June Financial Reports. For the month of May, income of $72,000 exceeded expenses by $10,000. June’s income was low and expenses almost $7,000 higher than the income, but we are a little ahead for the two months. Our surplus year to date is somewhat attributed to the City of Austin refund of $8,832.64 in May and a large donation, not regular contributions. Salaries will be reduced with the resignation of Youth Minister Kevin Allen, effective the end of June. Designated funds are printed on the back of each month’s Report. Mr. Felps moved the Reports be approved as printed. His motion was seconded and approved. Mr. Kirksey reported on the July 24 Work Day, expressing appreciation for everyone who came to work and help take care of God’s House. Deacon Carl Wren prepared breakfast with J. P.’s assistance and about 15 were present to work on the projects, with an additional 5-6 people doing yard work. The three major projects were delivering playground equipment to our mission, Southeast Travis County Baptist Church in Creedmoor; cleaning and emptying a second floor storage room; and power-washing the exterior white columns, sidewalks and exterior rock. Fire lanes and curbs were also cleaned and repainted, but several days will be required to complete that project. Deacon Bill Gandy expressed gratitude for the young men and others who worked so hard. Three people helped Doyne Bailey mow and weed eat from 8 a.m. to 6 p.m. He has done the lawn maintenance almost single-handedly for the last two years as a volunteer, and would appreciate assistance on a regular basis. The Danes have moved to Colorado and someone is needed to take Mona’s place overseeing landscaping, a volunteer job she assumed since the completion of the building, donating countless hours and personal funds to establish and maintain flower beds around our building. Matt was also active as a Teller and Assistant Treasurer. They will be greatly missed. The Church Clerk presented requests for the letters of Mike and Liz Mitchell to Sunset Canyon Baptist in Dripping Springs and Brandon and Tracy Peters to Oakville Baptist in Oakville, near Corpus Christi. A motion was made, seconded and approved to grant the letters. Deacon Trey Shultz reported Vacation Bible School average attendance of 165 children, with registration of 193. Fifty-five volunteers helped during the week in various capacities: the greatest group he has seen, from teens to grandparents, and the most generous donations of food, snacks and craft materials. Family Night on Sunday was well attended and the supper was a big success, serving over 225 with 400+ hot dogs and more than 100 snow cones enjoyed along with the water slides. He thanked the Kitchen Committee, Preschool Coordinator Holly North, who did a great job with the music and Deanne Shultz and Michele Stricker, whose direction and hard work resulted in incredible decorations. Six children made professions of faith in VBS and will be followed up regarding baptism, and many decisions were made at the Boy & Girl/G.A./R.A. Camp. Over 300 decisions have been made at Highland Lakes Encampment so far this summer. Rev. Dr. Norris Smith voiced the closing prayer, thanking Him for the sense of fellowship among the MBC church family, use of their talents and spiritual gifts for furthering His kingdom, and His many blessings. Respectfully submitted, Judy Kirksey, Church Clerk
July 4, 2010 Called Church Conference Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order at 9:25 a.m. He announced a short business meeting would be held and invited visitors to remain, but announced only members of Manchaca Baptist Church may vote. He declared a quorum present after counting the church members that are, and will be, present at all three morning Worship Services today. Moderator Kirksey announced the Conference would remain open until after both later morning Worship Services concluded today. He then reported that when it is necessary to establish a Search Committee, our Constitution and By-Laws authorize the Personnel Committee and Pastor to recommend members to the Church for consideration. Last week they met, and reported five church members have been identified and contacted to determine their interest in serving on a Search Committee that will be charged with seeking a Minister of Youth for Manchaca Baptist Church following the resignation of Kevin Allen, effective June 30, 2010. Those five are Jason Campbell, Holly Gandy, Amanda Gil, Deacon Mike North and Alicia Thomason. On behalf of the Personnel Committee, Deacon Bart Swope moved that the five church members that have been recommended be elected as a Search Committee and authorized to initiate the process of identifying a Minister of Youth. The motion was seconded and approved by acclamation. Mr. Kirksey declared the Conference in recess until completion of business following both the 10:45 a.m. Services. At the 10:45 a.m. Contemporary Service, Minister of Discipleship John Berryhill reported on the purpose of the Called Conference and that the motion to elect the five members nominated had been approved at the 8:30 a.m. Worship Service. He had been authorized by Moderator Kirksey to record the votes by the members in attendance at this Service. The motion was approved by a show of hands. At the 10:45 a.m. blended Service, Moderator Kirksey reported on the purpose of the Called Conference and that the motion to elect the five members nominated had been approved at the 8:30 a.m. Worship Service and was being voted on in the Contemporary Service. Again, the motion was approved by a show of hands. Moderator Kirksey declared the Conference closed and asked that God might continue to bless our Nation. Respectfully submitted, Church Clerk Judy Kirksey
May 16, 2010 Church Conference Minutes Manchaca Baptist Church Moderator J. P. Kirkey called the Conference to order. The Minutes of the April Conference were approved as printed, with one suggestion: Nominating Committee Chair is Deacon Kam Barnes. Treasurer Jimmie Felps presented the Church Financial Reports and moved they be approved as printed. The motion was seconded. Expenses exceeded income for the month by $2,819.65, but we are in the black for the year. Included in the positive balance for the year is the $8,834.54 refund from the City of Austin related to the building of the gym and new southwest wing. The motion was approved. Deacon Larry Foster reported he has been in communication with a church plant looking for a temporary home for the summer, out of New Life Church in Colorado Springs, CO. Their goal is to locate in the southwest area between the Y in Oak Hill and Dripping Springs. They came to meet in the Youth Room last Sunday evening on a trial run. Deacon Foster attended their service and had earlier investigated them on line; corresponding with them via e-mail. They would like to use our facility through August. One of their young ministers is a contemporary music leader and he has offered to work with our musicians. Nikki Birdsong attended one of his conferences in Austin two years ago. On behalf of the Deacon Body, Deacon Foster recommended that the Youth Room and two classrooms, Area 56 and Marbridge, be utilized by this church plant May 26-August 15. Mid-August is about the time they want to launch their new area worship facility. VBS in July (setting up on Sunday afternoon/evening and Family Night) would be the only two nights in conflict and we will invite them to participate in VBS. Practically, we are a mission-minded church and this gives us an opportunity to help a new church plant get started as they seek the lost. Deacon Bill Gandy moved that we allow them to use the facility through August 15. The motion was seconded. Pastor Craig said we are beginning our summer schedule and some Sunday nights we will not have services and others we will have off-campus activities. Pastor Craig met with the leaders, conservative evangelical Christians, and he feels we can easily provide a short-term meeting place for them. Deacon Steve Helm has also attended one of their services and Minister of Discipleship John Berryhill has investigated this group. The extra custodial and utility costs will be passed on to them, and we will also benefit from their working with our musicians. They repaired the key board and cleaned up the Youth Room nicely. The motion was approved. Larry Foster will bring us regular reports on the progress and will be responsible for providing them access to the building and assuring it is locked following services. Church Clerk Judy Kirksey presented requests for the letters of Steven and Lydia Smith to First Baptist, Kyle; Mark, Carol and Hannah McNiel to Second Baptist, Houston; Kevin and Stephanie Lienenbrugger to Sunset Canyon Baptist, Dripping Springs; and Aimee Douglas to First Baptist, Buda, as mentioned in the February 21, 2010 Conference Minutes; their Church Clerk has since called us to confirm her intention of joining their fellowship by letter rather than baptism. A motion was made, seconded and approved to grant these letters. Deacon Bart Selman voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk
April 18, 2010 Church Conference In absence of moderator J. P. Kirksey, Deacon Larry Foster called the Conference to order. Deacon Bill Gandy opened with prayer. Treasurer Jimmie Felps presented the Financial Reports for the month of March and moved they be approved as printed. His motion was seconded. Mr. Felps noted we had received a City of Austin Refund of $8,832.64, related to our building construction, the majority due with interest on our deposit after satisfying most of the City inspection requirements. Mrs. Rosemary Wilson asked how much is still owed the church and that amount is about $2,500.00. Mr. Felps also pointed out a large expenditure: the first two months of insurance were paid in March ($4,462.18); other months will be less. The Financial Reports were approved. In response to a question from Deacon Gandy, the current bank balance is about $150,000.00. The Minutes from the March Conference were reviewed and approved as printed. Deacon Chair Bill Lee thanked the 2009-2010 Nominating Committee for their service. They have all agreed to serve another year, securing workers for the 2010-2011 church year. They are Frankie Barnett, Kris Beavers, Curtis Gann, Mary Gail Leming, Margaret Selman and Committee Chair Kam Barnes. The motion was made to re-elect this Committee; it was seconded and approved. On behalf of the Personnel Committee, Deacon Bart Selman announced the resignation of Preschool Coordinator Mrs. Nancy Gawlik, effective March 28, 2010. Mrs. Holly North has been offered and accepted that position starting May 1 at a salary of $7,400.00 per year. Katherine Wren said that the Youth Department will miss Holly, who said she loves her junior high girls. She has been a Sunday School teacher for the seventh and eight grade. The current job description will remain in effect. The Conference was closed with prayer. Respectfully submitted, Church Clerk Judy Kirksey (with sincere thanks to Mrs. Katherine Wren for taking notes in her absence )
March 21, 2010 Conference Minutes Moderator J. P. Kirksey called the Conference to order. The Minutes of the February Conference were approved as printed with two corrections: in the third paragraph regarding John Berryhill, the month should be June rather than January, and in the next to last paragraph, add the sentence “The motion was approved.” Treasurer Jimmie Felps presented the Church Financial Report, with monthly income exceeding expenditures by $5,249.91 and $9,320.81 for the year. Designated funds total $61,000; purchases for the Children’s Playground totaled almost $15,000. Mr. Felps moved the report be accepted and his motion was seconded and approved. On behalf of the Deacon body, Larry Foster presented a recommendation, as requested by the U. S. A. Youth Soccer Association that they be permitted to use an area on the back side of our property for their Monday and Thursday practices and games. They would use only the grounds, not any of our building facilities, and would clean it up and sow grass. The Deacons feel this is a good community outreach. They will name MBC as an additional participant on their insurance policy. He made this motion, and it was seconded. USAYSA will have to abide by our church regulations: no tobacco or liquor on the church property, rules that are already followed by their organization. We will also have use of the backstops, etc. for church activities. We will erect fencing around the pump and sections of the septic field. We have the chain link fencing on hand so will not need to purchase anything and will request volunteer labor. The motion was approved. Trey Shultz of the Children’s Ministry Team requested the donation of plastic eggs and candies for the Egg hunt on Saturday, April 3. Kite flying day is this Saturday, March 27, sponsored by our Recreation Committee. On Behalf of Friendship International, a program ministering to International ladies and their preschool children, Mrs. Joyce Felps presented a request for approval of their application to become a 501(c)(3) corporation. MBC is one of the sponsoring organizations, supplying financial as well as volunteer support. Everyone agreed this was a good idea; a vote was deemed unnecessary. (The information sheet Mrs. Felps provided is attached to the original copy of these Minutes.) Mrs. Rosemary Wilson inquired about the make-up of the BLESS and Home teams, selection of members, etc. Pastor Craig and Discipleship Minister John Berryhill made lists of people already involved and interested in serving in these areas and invited them to participate. These are ad hoc groups formed to meet specific needs, may be temporary or long-term, if needs cease to exist. The BLESS team reported on their activities the end of January. They attempt to help make the church more efficient in outreach and follow-up to visitors. Team members include Doyne Bailey, Holly Barnes, Kris Beavers, Nancy Bowen, Steve Helm, Marta Knight, Sherry Stowers and these Staff members: Pastor Craig, John Berryhill, Kevin Allen and Tommy Thomason. They are meeting tomorrow night, March 22. Within the next month, they will be entering phase two of their activities. The Home Team’s purpose is to promote interaction among Sunday School classes and “close the back door” - helping new members find a place of service reflecting their interests, etc. John leads this group: Kris Beavers, Jason Campbell, Christy Harrell, Gary Hopkins, Barbara Jones and Shae Small. There being no further business, the closing prayer was voiced by Ron Bond, a former member, Deacon and Sunday School teacher, visiting with his wife Susie from Arkansas. Respectfully submitted, Judy Kirksey, Church Clerk
February 21, 2010 Church Conference Moderator J. P. Kirksey called the Conference to order. The Minutes of the January 17, 2010 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for January. Income was $79,118.24 and expenses $75,041.34. Two large expenditures were repair of the elevator ($1,600) and well pump and motor ($6,000.) January is almost never a good month, but this one came out in the black. He moved the Reports be approved as printed. His motion was seconded and approved. Mr. Felps then directed attention to the Balance Sheet, a report rarely discussed. We have $127,834.24 in the bank, Youth Scholarship Fund $3,352.45, and Trust Management Escrow account $13,095.61, toward our debt service payment on the building of about $17,313.00, a monthly figure that varies a little. Other items listed are Fixed Assets, $6,932,893.00, including our land, building, contents and equipment as well as those for our mission Southeast Travis County Baptist Church, and Liabilities, including the Baptist Church Loan Corp. note for SETCBC, $259,367.10. They make their own payment and we make a monthly contribution to them of $700.00. The other liabilities are our church bonds, initially $2,100,000.00, now paid down to $1,629,500.00, and payroll taxes. At the January Conference, the adoption of the Proposed Budget for 2010 was tabled to this month. In the absence of Finance Committee Chair Bart Swope, Mr. Felps presented the revised Proposed Budget and moved it be adopted. His motion was seconded. Mr. Felps reported the Budget was reduced $7,151 on three items: (1) Staff Salaries by $8,558, the increase payable to John Berryhill if he became full time in July; we can decide later on if we can hire him full time. (2) Telephone, $600, dropping unneeded lines. (3) Missions, $858. Children’s Activities were increased by $2,865. The total proposed budget is $818,597. The Children’s Ministry Leadership Team met the afternoon of January 17 and all of their requests for needed funds are covered in this revised Budget proposal. The motion to accept the revised Proposed Budget for 2010 was approved with no dissention. The Church Clerk presented a request for the letters of Bill and Kay Hammack to Texas Oaks Baptist Church. A motion was made, seconded and approved to grant them. A notification of the baptism of Aimee Douglas at First Baptist, Buda, was received. It was unclear if this was a request for transfer of her letter, but if the Clerk verifies her letter is requested, a motion was made, seconded and approved to grant it. Deacon Lee Allen Corley mentioned that as a way of planning activities better, the Church Council might be re-activated. He moved the Nominating Committee present nominations to fill the two At-Large positions and the Council begin planning Youth, Children and Adult activities in a more coordinated fashion. His motion was seconded. Pastor Craig reported the process has already begun to re-activate the Council and he plans to include all Committee Chairs with the church staff, organization directors and at-large members to have a fully integrated planning council. The motion was approved. Moderator Kirksey thanked everyone for their attendance at the Ordination Service of Bruce White to the Deacon Ministry, which preceded this Conference. Deacon Steve Helm voiced the closing prayer. Respectfully submitted, Church Clerk Judy Kirksey
January 17, 2010 Church Conference Moderator J. P. Kirksey called the Conference to order. The Minutes of the Nov., 2009 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for November and December and moved they be approved as printed. The motion was seconded. November was a five Sunday month with a positive figure from the month of over $12,423.91 and over $13,316.86 for the year to date. The Report for November was approved as printed. He then presented the report for December, income $66,399.37, expenditures $64,236.31. That Report was also approved. Historically, a big offering is received at the end of December and that did not occur, but we did end the year with a balance of $15,479.92. Finance Committee Chair Bart Swope presented the Proposed Budget for 2010, with the notation of one correction, in account 5160, Pianist/Organist: the change is $2,508 instead of $25,080. He moved the Budget presentation be accepted in the form of a motion from the Finance Committee and received a second to the motion. The budget amounts reflect spending for 2009. Nominating Committee Chair Kam Barnes moved that vacancies by filled as follows: Finance Committee, Drue Kilburn; Benevolence Committee, Shirley Raye; and Trustee, J. P. Kirksey. The motion was seconded and approved. The letter of Deborah Torrey was requested by Texas Oaks Baptist Church, Austin. A motion was made, seconded and approved to grant her letter. Deacon Felps voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk November 19, 2009 Moderator J. P. Kirksey called the Conference to order. The Minutes of the October Conference were approved as printed. Treasurer Jimmie Felps presented the Church Financial Report and moved it be accepted as printed. The motion was seconded. Income was $65,039.22 and Expenses $62,231.80, a positive balance for the month of $2,807.42 and $892.95 for the year. Budget giving did not reach budget requirements, but expenditures were kept in check to reflect the income, not the amount budgeted for the individual accounts. Mr. Felps' motion was approved. Mr. Kirksey presented a proposed draft for Building Use for the various areas of the facility and type of use: six to seven units and specific fee schedule and requirements. Those present were requested to study the draft and make recommendations. A Deacon Committee has worked very hard on this for about a year. Deacon Chair Bill Lee moved that Bruce White be ordained and accepted into the Deacon Body. The motion was seconded and approved. The Ordination will be scheduled in the future. Six-foot black vinyl chain link fencing for the Children's Playground has been purchased by Deacon D. H. Shultz at a very good price. A work day will be scheduled in the future. A church member is purchasing the mobile home that has served as our construction office and will move it from the church property as soon as possible. Deacon Carl Wren moved that Pastor Craig Taylor be elected as a delegate to the Baptist General Convention of Texas that is meeting this week. His motion was seconded and approved. Discussion included the BLESS team and a request for the names of the members. It was noted this is a special committee whose members have not been elected by the church but secured by the Pastor and Discipleship Minister John Berryhill. Deacon Bart Swope voiced the closing prayer. Respectfully submitted, October 18, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the September Conference were approved as printed with one correction in the next to last paragraph: West (not Wet) Memphis, Arkansas. The Minutes are posted on the church website in advance of the Conference each month for review prior to the Conference. Treasurer Jimmie Felps reported income of $59,837.28, expenses of $62,186.82, and went $1,914.47 in the red for the year. Designated funds totaled $59,950.59. He moved the Report be approved as printed. The motion was seconded. The major expenditure was insurance, due quarterly, $7,500, one reason this month’s expenses are in the red. The motion to approve the Report was approved. Mr. Kirksey reported the Building Use Policy is close to being done after a year of consideration by the Deacons and he hopes to have it on the website and to have it considered at the November Conference. It defines uses of the various parts of the building and fee schedules for members and non-members. Deacon Carl Wren reported on behalf of the Long Range Planning Committee in regard to their working with the Playground Committee, Children’s workers and staff in regard to the location and layout of the playground, equipment, etc. in developing a playground behind the gym with two to three play yard areas within a five foot black chain link fence. This area will be for children 5-12 years of age. Equipment for each play set must be durable and long-lasting and cost $17,000-$18,000 each and probably be implemented over a series of years. $22,102.99 is currently on hand in Designated Funds for this purpose. No specific recommendation is being made at this time, but plans are coming along well. Some volunteer labor will be requested to keep costs down: fences, base materials, etc. Work Days will be announced in the future for this purpose. After discussion, Mr. Wren moved we designate this playground as the area behind the gym, from the Choir Room exterior door looking south to the middle of the eastside of the gym, 100 feet x 75 feet between the mobile home and gym. There will be an exit behind the Choir Room. The motion was seconded. Deacon D. H. Shultz reported the person is not present who has the drawing and was to present it tonight. This location does not affect impervious ground cover or the future master plan for our church. It was noted the play ground will not be visible from 1626 and let people know we love children and have play things for them, but this location was selected by the Children’s workers feeling it will be safer than the area north of the church (designated for future parking) and offer visibility for parents from the windows in the gym, etc. The sand volleyball area is in the footprint of the fourth wing of the master plan Deacon Bill Gandy noted there are some electrical lines underground in this area that must be avoided in putting in the fence posts, etc. The motion was approved. On behalf of the Long Range Planning Committee, Mr. Wren made a motion the mobile home that served as our construction office be offered for sale and the funds utilized for the playground. The motion was seconded and approved. All the items stored in the home can be stored in the main building. The Church Clerk announced the Semi-Annual Meeting of the Austin Baptist Association is Tuesday evening, October 22. Pastor Craig and Jimmie and Joyce Felps would like to be elected as representatives. Anyone else who would like to represent MBC should contact the office Monday. A motion was made, seconded and approved to follow this procedure for electing Messengers in addition to the three listed above, up to our eligible number. A question was raised in regard to the fenced play space on the east side of the building and when preschool play equipment could be put in the area. Mrs. Elizabeth Bruton made this comment on behalf of the AWANA children with whom she works, the future Kids Day Out, etc. This item has been mentioned as an area of concern by the preschool parents. Closing prayer was voiced by Deacon D. H. Shultz. Respectfully submitted, Church Clerk Judy Kirksey September 20, 2009 Moderator J. P. Kirksey called the Conference to order. The Minutes of the August Conference were approved as printed with one correction: in the second paragraph, we are awaiting the refund of $9,800 from the City of Austin. Treasurer Jimmie Felps presented the Financial Reports for the month of August and moved they be approved. His motion was seconded. Total income was $79,265.47 and expenditures were $65,294.33; we are $435.17 in the black for the year. Pastor Taylor thanked the Finance Committee for their hard work. It is amazing that we are in the black at the end of the summer and thank God for the blessings in the sale of the donated pick-up and the Nehemiah House. The motion was approved. Personnel Committee member Bart Swope reported on their behalf that with the resignation of Christopher Dale as Music Minister effective August 31, 2009, to serve at an Arkansas church, Carlos Ramirez and Nikki Birdsong have been asked to serve on an interim basis as they did in the past when the position was vacant. With our financial situation, it is not felt we can pursue a permanent Music Minister at this time but seek an interim person. Mr. Swope moved we pay Mr. Ramirez and Miss Birdsong as we did in the past: $400 for his leading music in the 8:30 a.m. Service and $2,000 for her leading music in the 10:45 a.m. Service, and assuming responsibility for the Choir. The motion was seconded and approved. The Personnel Committee will meet with a candidate this Wednesday evening, Sept. 23, 2009. Deacon Chair Bill Lee read an outline of a program brought to the Deacon Body and on behalf of the Deacon Body, moved we begin this new ministry, Kids Day Out, with Mrs. Holly North as Director: “Kids Day Out is a program designed to minister to families inside and outside the church. The program is set up for 1-5 year olds and is funded by tuitions and fees paid by the parents. This two day a week program would allow children to enjoy center time, chapel, outdoor play time, and academic and biblical instruction. Our Kids Day Out staff will be given opportunities to be "His Hands" to these children and their families. MBC will BLESS our community through this program.” (Text in quotes was published in the Sept. 15 Messenger.) There was a second to the motion. Mrs. North joined Mr. Lee at the podium. She taught this program eight years at another church and stated it has led families to the Lord. She feels there is a definite need in this area and does not believe there will be any problems recruiting families for the program. Mrs. North has visited with Nursery Coordinator Mary Lee and Preschool Coordinator Nancy Gawlik, with both responding positively to sharing the space and equipment. Mrs. North’s vision is for the staff to be able to minister to the families and have the program remain very small: 30-40 children, two days a week, five hours a day, not growing into a large program which might lessen the opportunity for ministry. In regard to teachers, she knows of some already involved with children and does not feel recruiting will be a problem. All teachers would submit information for the background check program utilized for all church workers with children and youth. The program would begin January 5, 2010, following the Austin Independent School District calendar, meeting minimum standards for child care and not being licensed. State standards for teacher/child ratio would be followed: Two workers for each age group: 4-6 children one year old by 9/1/09, 8 two year olds, 10 three year olds and 12 four year olds. Days are Tuesday and Thursday, 9 a.m. to 2 p.m. The monthly fee will be $200 for babies and $150 a month for children two and up. Concern was expressed about water usage since we are under restrictions, but because the facility would be used only two days a week, Deacon Larry Foster reported this would actually improve our situation since we have a problem maintaining proper chlorine levels in the lines. One member wondered if scholarships might be available. Mrs. North responded there are no start-up funds at this time and the program will have to be self-supporting initially, but hopefully assistance could be provided when it becomes established. The church is responsible for this ministry with the purpose of reaching out for Christ in our community. Praying has already begun for the funding and other areas of this ministry. Mrs. North brought the idea for this program to the Deacons nine months ago and detailed planning has proceeded since that time. The motion was approved. In the absence of the Nominating Committee, the Church Clerk presented corrections/additions to the Committee/Organization slate elected last month: adding Nancy Bowen and Shirley Raye and deleting Vicki Koonce as Mission Friends Leaders and noting the vacancy of Children’s Sunday School Director with the resignation of Anna Isbell. A motion was made, seconded and approved to make these changes. The Church Clerk presented requests for letters of Chris and Donna Dale to First Baptist Church, Wet Memphis, Arkansas; Mike and Susan Henry to First Baptist Church, Wimberley, and Dan and Julie Yates to Hays Hills Baptist Church, Buda. A motion was made, seconded and approved to grant these requests. Deacon Mike Mitchell voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk August 23, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the July Conference were approved as printed. In the absence of Treasurer Jimmie Felps and with the printed Financial Reports, Mr. Kirksey noted we ended the month of July with expenditures exceeding income by $13,535.97. The donated pick-up truck was sold for $7,500 and the Nehemiah House for $28,000. We are awaiting a refund of $9,800 from the City of Austin relating to the retention pond and its final inspection. Our financial situation is still critical. A motion was made, seconded and approved to accept the report. Nomination Committee Chair Deacon Kam Barnes presented the nominees for the Church Year September 1, 2009 thru August 31, 2010, as printed. Numbers following names indicate terms in years; underlined names are those returning to Committee or position. All people nominated have been contacted and are ready to serve. Mr. Barnes moved the slate be approved. His motion was seconded. Deacon Chair Lee Allen Corley noted that certain positions and Committees on the sheet are the responsibility of the Deacons, including Ordinances and a new Multi-Media Committee that had been functioning as the Sound Committee, with the correction that Larry Foster is the Chair. Another new Committee they oversee is Child Protection, to insure all Children and Youth workers undergo a background check. Deacon Bill Gandy noted anyone interested in filling a vacancy should contact the office. Mrs. Rosemary Wilson said Lee Allen Corley is a “Deacon on the ball” for having a Nominating Committee that presented the nominations in a timely fashion. Mr. Corley thanked the Committee for their hard work and named them. Those present responded with applause. Deacon Bill Lee said the men of the church will be having some times of fellowship, not just work days. He is to be added as Director of Baptist Men, a position blank on the printed nominee list. Question was called and the slate of nominees was approved. Mr. Corley reported the Deacons propose a new staff position, Administrator of Operations, volunteer and unpaid. Former Pastor Tom Gautier operated both as Minister and Director of Operations, but Pastor Taylor prefers to concentrate on ministry, noted when he joined our staff. One Deacon willing to donate his time in this capacity is D. H. Shultz, who is retired. As Property and Space Chair, he is very familiar with the building and grounds, utility operations, requirements, etc. The Personnel Committee has been requested to prepare a job description. Mr. Corley proposed this person be in charge of day-to-day operating decisions and serve as the contact person for problems that arise. When the job description is available, a formal vote will be taken. Mr. Corley announced that two Deacons have requested their return to active status: Bob Ferguson and Trey Shultz. The Deacon Body welcomes their return. For the new church year, Deacon Chair will be Bill Lee, moving up from Vice Chair. Vice Chair is now Larry Foster and Secretary Steve Helm. Mr. Corley said it has been very humbling to serve in this capacity, as well as a lot of work. Deacon Carl Wren noted Mr. Corley has done a great job, as did Chair Donald Southall before him; both put in many, many hours. The Church Clerk presented the request for the letters of Paul and Maria Beltran to Bannockburn Baptist Church, Austin, moving there to worship with close family members. A motion to grant their letters was made, seconded and approved. Deacon Aubrey Southerland voiced the closing prayer. Respectfully submitted,
Judy Kirksey July 19, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. Minutes of the May Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports and moved they be approved as printed. His motion was seconded and approved. As of the end of June, expenses have exceeded income by $5,100.01. On behalf of the Deacons and the Finance Committee, Deacon Chair Lee Allen Corley presented a recommendation that the position of Minister of Discipleship be two/thirds of full time for the months September thru December 2009. The motion was seconded and approved. A letter was mailed to the membership outlining the funding of this position and the rationale behind it. The Church Clerk presented requests for the letters of Jeremy and Megan Lawson to Oakland Heights Baptist Church in Longview, Texas. A motion was made, seconded and approved to grant their letters. Closing prayer was voiced by Dr. Norris Smith. Respectfully submitted, Judy Kirksey, Church Clerk
May 17, 2009 Moderator J. P. Kirksey called the Conference to order and the Minutes of the previous Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Report. April was a better month with income exceeding expenses by $4,793.39. There were no unusual expenses other than the quarterly Sunday School literature order. There was a motion to accept the Report as printed and it was seconded and approved. At the April Conference, the Personnel Committee presented a recommendation to modify the position of Minister of Outreach and Assimilation to Minister of Outreach. The Finance Committee is not going to make a recommendation as to the funding at this time. During the summer, it is anticipated the motion may be made. Vacation Bible School workers are meeting on May 31. VBS postcards will be mailed to all new families within one mile radius of the church. Signs will be put in the Post Offices and area stores and letters sent to children who attended last year. The Youth trailer is ‘ready to roll’ and Kam Barnes at Austin Motor Mile has put on very attractive decals with our church name and logo, website address and phone number. It looks very nice. Moderator Kirksey mentioned that Mr. Felps will have hip replacement surgery June 15. Reverend Norris Smith voiced the closing prayer. |
| Manchaca Baptist Church | 1215 West FM 1626 | Manchaca TX 78652 | 512.282.0875 |