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January 17, 2010 Church Conference Moderator J. P. Kirksey called the Conference to order. The Minutes of the Nov., 2009 Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports for November and December and moved they be approved as printed. The motion was seconded. November was a five Sunday month with a positive figure from the month of over $12,423.91 and over $13,316.86 for the year to date. The Report for November was approved as printed. He then presented the report for December, income $66,399.37, expenditures $64,236.31. That Report was also approved. Historically, a big offering is received at the end of December and that did not occur, but we did end the year with a balance of $15,479.92. Finance Committee Chair Bart Swope presented the Proposed Budget for 2010, with the notation of one correction, in account 5160, Pianist/Organist: the change is $2,508 instead of $25,080. He moved the Budget presentation be accepted in the form of a motion from the Finance Committee and received a second to the motion. The budget amounts reflect spending for 2009. Nominating Committee Chair Kam Barnes moved that vacancies by filled as follows: Finance Committee, Drue Kilburn; Benevolence Committee, Shirley Raye; and Trustee, J. P. Kirksey. The motion was seconded and approved. The letter of Deborah Torrey was requested by Texas Oaks Baptist Church, Austin. A motion was made, seconded and approved to grant her letter. Deacon Felps voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk November 19, 2009 Moderator J. P. Kirksey called the Conference to order. The Minutes of the October Conference were approved as printed. Treasurer Jimmie Felps presented the Church Financial Report and moved it be accepted as printed. The motion was seconded. Income was $65,039.22 and Expenses $62,231.80, a positive balance for the month of $2,807.42 and $892.95 for the year. Budget giving did not reach budget requirements, but expenditures were kept in check to reflect the income, not the amount budgeted for the individual accounts. Mr. Felps' motion was approved. Mr. Kirksey presented a proposed draft for Building Use for the various areas of the facility and type of use: six to seven units and specific fee schedule and requirements. Those present were requested to study the draft and make recommendations. A Deacon Committee has worked very hard on this for about a year. Deacon Chair Bill Lee moved that Bruce White be ordained and accepted into the Deacon Body. The motion was seconded and approved. The Ordination will be scheduled in the future. Six-foot black vinyl chain link fencing for the Children's Playground has been purchased by Deacon D. H. Shultz at a very good price. A work day will be scheduled in the future. A church member is purchasing the mobile home that has served as our construction office and will move it from the church property as soon as possible. Deacon Carl Wren moved that Pastor Craig Taylor be elected as a delegate to the Baptist General Convention of Texas that is meeting this week. His motion was seconded and approved. Discussion included the BLESS team and a request for the names of the members. It was noted this is a special committee whose members have not been elected by the church but secured by the Pastor and Discipleship Minister John Berryhill. Deacon Bart Swope voiced the closing prayer. Respectfully submitted, October 18, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the September Conference were approved as printed with one correction in the next to last paragraph: West (not Wet) Memphis, Arkansas. The Minutes are posted on the church website in advance of the Conference each month for review prior to the Conference. Treasurer Jimmie Felps reported income of $59,837.28, expenses of $62,186.82, and went $1,914.47 in the red for the year. Designated funds totaled $59,950.59. He moved the Report be approved as printed. The motion was seconded. The major expenditure was insurance, due quarterly, $7,500, one reason this month’s expenses are in the red. The motion to approve the Report was approved. Mr. Kirksey reported the Building Use Policy is close to being done after a year of consideration by the Deacons and he hopes to have it on the website and to have it considered at the November Conference. It defines uses of the various parts of the building and fee schedules for members and non-members. Deacon Carl Wren reported on behalf of the Long Range Planning Committee in regard to their working with the Playground Committee, Children’s workers and staff in regard to the location and layout of the playground, equipment, etc. in developing a playground behind the gym with two to three play yard areas within a five foot black chain link fence. This area will be for children 5-12 years of age. Equipment for each play set must be durable and long-lasting and cost $17,000-$18,000 each and probably be implemented over a series of years. $22,102.99 is currently on hand in Designated Funds for this purpose. No specific recommendation is being made at this time, but plans are coming along well. Some volunteer labor will be requested to keep costs down: fences, base materials, etc. Work Days will be announced in the future for this purpose. After discussion, Mr. Wren moved we designate this playground as the area behind the gym, from the Choir Room exterior door looking south to the middle of the eastside of the gym, 100 feet x 75 feet between the mobile home and gym. There will be an exit behind the Choir Room. The motion was seconded. Deacon D. H. Shultz reported the person is not present who has the drawing and was to present it tonight. This location does not affect impervious ground cover or the future master plan for our church. It was noted the play ground will not be visible from 1626 and let people know we love children and have play things for them, but this location was selected by the Children’s workers feeling it will be safer than the area north of the church (designated for future parking) and offer visibility for parents from the windows in the gym, etc. The sand volleyball area is in the footprint of the fourth wing of the master plan Deacon Bill Gandy noted there are some electrical lines underground in this area that must be avoided in putting in the fence posts, etc. The motion was approved. On behalf of the Long Range Planning Committee, Mr. Wren made a motion the mobile home that served as our construction office be offered for sale and the funds utilized for the playground. The motion was seconded and approved. All the items stored in the home can be stored in the main building. The Church Clerk announced the Semi-Annual Meeting of the Austin Baptist Association is Tuesday evening, October 22. Pastor Craig and Jimmie and Joyce Felps would like to be elected as representatives. Anyone else who would like to represent MBC should contact the office Monday. A motion was made, seconded and approved to follow this procedure for electing Messengers in addition to the three listed above, up to our eligible number. A question was raised in regard to the fenced play space on the east side of the building and when preschool play equipment could be put in the area. Mrs. Elizabeth Bruton made this comment on behalf of the AWANA children with whom she works, the future Kids Day Out, etc. This item has been mentioned as an area of concern by the preschool parents. Closing prayer was voiced by Deacon D. H. Shultz. Respectfully submitted, Church Clerk Judy Kirksey September 20, 2009 Moderator J. P. Kirksey called the Conference to order. The Minutes of the August Conference were approved as printed with one correction: in the second paragraph, we are awaiting the refund of $9,800 from the City of Austin. Treasurer Jimmie Felps presented the Financial Reports for the month of August and moved they be approved. His motion was seconded. Total income was $79,265.47 and expenditures were $65,294.33; we are $435.17 in the black for the year. Pastor Taylor thanked the Finance Committee for their hard work. It is amazing that we are in the black at the end of the summer and thank God for the blessings in the sale of the donated pick-up and the Nehemiah House. The motion was approved. Personnel Committee member Bart Swope reported on their behalf that with the resignation of Christopher Dale as Music Minister effective August 31, 2009, to serve at an Arkansas church, Carlos Ramirez and Nikki Birdsong have been asked to serve on an interim basis as they did in the past when the position was vacant. With our financial situation, it is not felt we can pursue a permanent Music Minister at this time but seek an interim person. Mr. Swope moved we pay Mr. Ramirez and Miss Birdsong as we did in the past: $400 for his leading music in the 8:30 a.m. Service and $2,000 for her leading music in the 10:45 a.m. Service, and assuming responsibility for the Choir. The motion was seconded and approved. The Personnel Committee will meet with a candidate this Wednesday evening, Sept. 23, 2009. Deacon Chair Bill Lee read an outline of a program brought to the Deacon Body and on behalf of the Deacon Body, moved we begin this new ministry, Kids Day Out, with Mrs. Holly North as Director: “Kids Day Out is a program designed to minister to families inside and outside the church. The program is set up for 1-5 year olds and is funded by tuitions and fees paid by the parents. This two day a week program would allow children to enjoy center time, chapel, outdoor play time, and academic and biblical instruction. Our Kids Day Out staff will be given opportunities to be "His Hands" to these children and their families. MBC will BLESS our community through this program.” (Text in quotes was published in the Sept. 15 Messenger.) There was a second to the motion. Mrs. North joined Mr. Lee at the podium. She taught this program eight years at another church and stated it has led families to the Lord. She feels there is a definite need in this area and does not believe there will be any problems recruiting families for the program. Mrs. North has visited with Nursery Coordinator Mary Lee and Preschool Coordinator Nancy Gawlik, with both responding positively to sharing the space and equipment. Mrs. North’s vision is for the staff to be able to minister to the families and have the program remain very small: 30-40 children, two days a week, five hours a day, not growing into a large program which might lessen the opportunity for ministry. In regard to teachers, she knows of some already involved with children and does not feel recruiting will be a problem. All teachers would submit information for the background check program utilized for all church workers with children and youth. The program would begin January 5, 2010, following the Austin Independent School District calendar, meeting minimum standards for child care and not being licensed. State standards for teacher/child ratio would be followed: Two workers for each age group: 4-6 children one year old by 9/1/09, 8 two year olds, 10 three year olds and 12 four year olds. Days are Tuesday and Thursday, 9 a.m. to 2 p.m. The monthly fee will be $200 for babies and $150 a month for children two and up. Concern was expressed about water usage since we are under restrictions, but because the facility would be used only two days a week, Deacon Larry Foster reported this would actually improve our situation since we have a problem maintaining proper chlorine levels in the lines. One member wondered if scholarships might be available. Mrs. North responded there are no start-up funds at this time and the program will have to be self-supporting initially, but hopefully assistance could be provided when it becomes established. The church is responsible for this ministry with the purpose of reaching out for Christ in our community. Praying has already begun for the funding and other areas of this ministry. Mrs. North brought the idea for this program to the Deacons nine months ago and detailed planning has proceeded since that time. The motion was approved. In the absence of the Nominating Committee, the Church Clerk presented corrections/additions to the Committee/Organization slate elected last month: adding Nancy Bowen and Shirley Raye and deleting Vicki Koonce as Mission Friends Leaders and noting the vacancy of Children’s Sunday School Director with the resignation of Anna Isbell. A motion was made, seconded and approved to make these changes. The Church Clerk presented requests for letters of Chris and Donna Dale to First Baptist Church, Wet Memphis, Arkansas; Mike and Susan Henry to First Baptist Church, Wimberley, and Dan and Julie Yates to Hays Hills Baptist Church, Buda. A motion was made, seconded and approved to grant these requests. Deacon Mike Mitchell voiced the closing prayer. Respectfully submitted, Judy Kirksey, Church Clerk August 23, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. The Minutes of the July Conference were approved as printed. In the absence of Treasurer Jimmie Felps and with the printed Financial Reports, Mr. Kirksey noted we ended the month of July with expenditures exceeding income by $13,535.97. The donated pick-up truck was sold for $7,500 and the Nehemiah House for $28,000. We are awaiting a refund of $9,800 from the City of Austin relating to the retention pond and its final inspection. Our financial situation is still critical. A motion was made, seconded and approved to accept the report. Nomination Committee Chair Deacon Kam Barnes presented the nominees for the Church Year September 1, 2009 thru August 31, 2010, as printed. Numbers following names indicate terms in years; underlined names are those returning to Committee or position. All people nominated have been contacted and are ready to serve. Mr. Barnes moved the slate be approved. His motion was seconded. Deacon Chair Lee Allen Corley noted that certain positions and Committees on the sheet are the responsibility of the Deacons, including Ordinances and a new Multi-Media Committee that had been functioning as the Sound Committee, with the correction that Larry Foster is the Chair. Another new Committee they oversee is Child Protection, to insure all Children and Youth workers undergo a background check. Deacon Bill Gandy noted anyone interested in filling a vacancy should contact the office. Mrs. Rosemary Wilson said Lee Allen Corley is a “Deacon on the ball” for having a Nominating Committee that presented the nominations in a timely fashion. Mr. Corley thanked the Committee for their hard work and named them. Those present responded with applause. Deacon Bill Lee said the men of the church will be having some times of fellowship, not just work days. He is to be added as Director of Baptist Men, a position blank on the printed nominee list. Question was called and the slate of nominees was approved. Mr. Corley reported the Deacons propose a new staff position, Administrator of Operations, volunteer and unpaid. Former Pastor Tom Gautier operated both as Minister and Director of Operations, but Pastor Taylor prefers to concentrate on ministry, noted when he joined our staff. One Deacon willing to donate his time in this capacity is D. H. Shultz, who is retired. As Property and Space Chair, he is very familiar with the building and grounds, utility operations, requirements, etc. The Personnel Committee has been requested to prepare a job description. Mr. Corley proposed this person be in charge of day-to-day operating decisions and serve as the contact person for problems that arise. When the job description is available, a formal vote will be taken. Mr. Corley announced that two Deacons have requested their return to active status: Bob Ferguson and Trey Shultz. The Deacon Body welcomes their return. For the new church year, Deacon Chair will be Bill Lee, moving up from Vice Chair. Vice Chair is now Larry Foster and Secretary Steve Helm. Mr. Corley said it has been very humbling to serve in this capacity, as well as a lot of work. Deacon Carl Wren noted Mr. Corley has done a great job, as did Chair Donald Southall before him; both put in many, many hours. The Church Clerk presented the request for the letters of Paul and Maria Beltran to Bannockburn Baptist Church, Austin, moving there to worship with close family members. A motion to grant their letters was made, seconded and approved. Deacon Aubrey Southerland voiced the closing prayer. Respectfully submitted,
Judy Kirksey July 19, 2009 Manchaca Baptist Church Moderator J. P. Kirksey called the Conference to order. Minutes of the May Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Reports and moved they be approved as printed. His motion was seconded and approved. As of the end of June, expenses have exceeded income by $5,100.01. On behalf of the Deacons and the Finance Committee, Deacon Chair Lee Allen Corley presented a recommendation that the position of Minister of Discipleship be two/thirds of full time for the months September thru December 2009. The motion was seconded and approved. A letter was mailed to the membership outlining the funding of this position and the rationale behind it. The Church Clerk presented requests for the letters of Jeremy and Megan Lawson to Oakland Heights Baptist Church in Longview, Texas. A motion was made, seconded and approved to grant their letters. Closing prayer was voiced by Dr. Norris Smith. Respectfully submitted, Judy Kirksey, Church Clerk
May 17, 2009 Moderator J. P. Kirksey called the Conference to order and the Minutes of the previous Conference were approved as printed. Treasurer Jimmie Felps presented the Financial Report. April was a better month with income exceeding expenses by $4,793.39. There were no unusual expenses other than the quarterly Sunday School literature order. There was a motion to accept the Report as printed and it was seconded and approved. At the April Conference, the Personnel Committee presented a recommendation to modify the position of Minister of Outreach and Assimilation to Minister of Outreach. The Finance Committee is not going to make a recommendation as to the funding at this time. During the summer, it is anticipated the motion may be made. Vacation Bible School workers are meeting on May 31. VBS postcards will be mailed to all new families within one mile radius of the church. Signs will be put in the Post Offices and area stores and letters sent to children who attended last year. The Youth trailer is ‘ready to roll’ and Kam Barnes at Austin Motor Mile has put on very attractive decals with our church name and logo, website address and phone number. It looks very nice. Moderator Kirksey mentioned that Mr. Felps will have hip replacement surgery June 15. Reverend Norris Smith voiced the closing prayer. |
| Manchaca Baptist Church | 1215 West FM 1626 | Manchaca TX 78652 | 512.282.0875 |